Digital signature software makes it faster and easier to obtain approval from other people for contracts or documents. It makes it unnecessary to print and sign documents on paper then scan or fax them, and then send them by mail or courier to be returned. Digital signatures also allow users to sign from any location, on any device provided that your phone has at least a few bars of signal.
Digital signature software allows companies to use a public and private key pair to verify and safely exchange information. The public key of the sender is made available for anyone to validate a digital signature using the document software, while the recipient’s private key is kept secret to ensure that the information is safe. The application that receives the signature decrypts the encrypted hash and then compares it with the original file to check that the documents haven’t been tampered with.
When selecting software for digital signatures make sure you choose to incorporate both esignatures as well as payments into one system. This enables companies to reduce time and effort by not having to move between multiple websites or applications to collect payment and a digital signature. When all documents and transactions are centralized it’s much simpler to reconcile the accounts.
Make sure that the digital signature software you select has an audit e-signature solutions for deal documentation trail that you can trace, which should include features like multi-factor authentication, delivery methods, date/time stamps, and geolocation information. It’s important that the signature you sign is legally binding and has the same legal status as a pen and paper signature.
