With so many options available and a variety of options to choose from, selecting the right board management software can seem like a daunting task. Some might offer more features than others, but they are not all made identical. Free software is attractive, but it’s important to weigh the benefits of buying a premium solution.
Whether you’re looking for a solution to manage all aspects of board meetings or simply to share and collaborate on documents, a robust board portal should offer secure storage, with tracking of accesses and views as well as downloads. You must also be able to establish access and privacy levels to ensure that only authorized individuals have access to your data.
It is essential that your board chooses a security solution that gives the highest level of security. Unfortunately, the majority of free options do not meet the requirements of this standard. Instead, they usually provide very little or no (128-bit) encryption, making your company vulnerable to hackers and phishing attacks.
Select a system that is compatible with mobile devices, so you can use it on the go. It will be more convenient to communicate with your board portals board members even when you are not at the meeting. It also allows you to keep a log of the discussions that take place at every meeting for reference later. It should also have easy-to-use tools for preparing agendas and minutes, as well as enabling voting and electronic signing. This will help streamline your workflow and increase productivity.
